AAU Handbook

Holiday - Transition to the new danish holiday act

Published: 04.03.2019 (Last revised: 07.09.2021)

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The current holiday rules

Until the new Holiday Act comes into force, you accrue and take your holiday staggered. This means that you accrue your holiday in the calendar year from 1st January to 31st December. The holiday can be taken from 1st May to 30th April the following year. This is called staggered holiday.

New holiday rules from 1st September 2020

The current holiday rules entitle you to 25 days of holiday a year. You still have this right in the new Holiday Act. The change is that you will get 2.08 days of holiday each month which you can take the month after you have accrued them. This is called concurrent holiday.

Holiday is accrued from 1st September to 31st August, which is called the holiday year. While holiday is accrued over 12 months, it can be taken over 16 months (1st September to 31st December the following year – the holiday year plus the next four months). This is called the holiday period.

This does not change the fact that you accrue 5 weeks of holiday per year, nor does not change the option of having either paid holiday or holiday with holiday allowance. By contrast, there are changes in the way holiday is accrued and taken.

The transition period

In order to regulate the transition from staggered holiday to concurrent holiday as smoothly as possible, there is a transition period. The transition period is as follows:

Holiday that you accrue from 1st January 2019 to 31st August 2019, i.e. up to 16.64 days, will be taken from 1st May 2020 up until 31st August 2020.

Holiday that you accrue from 1st September 2019 to 31st August 2020, i.e. up to 25 days, will be frozen as an accumulation in the new fund, the Employees’ Fund for Receivable Holiday Pay, and paid to you when you leave the labour market, e.g. when you retire.

As of 1st September 2020 you will have concurrent holiday.

Special holidays (the 6th holiday week)

The extra days of holiday are regulated by the National Holiday Agreement and are therefore not covered by the current Holiday Act or the new Holiday Act. The extra days will continue, unchanged, when the new Holiday Act comes into force. This means that you will continue to accrue 0.42 extra days per calendar month, which corresponds to 5 days per year.

Concurrent holiday for foreiggn nationals

The current concurrent holiday scheme for foreign workers will end on 1st September 2020, and employees on the scheme will change to concurrent holiday according to the new Holiday Act.

FAQs about the transition period


What will happen on 1st September 2020?
From 1st September 2020, you will accrue 2.08 days of holiday for each month of employment, which you can take the month after you have accrued them. This is called concurrent holiday.

If you have holiday which you have not taken by 1st September 2020, these days will automatically be carried over to be taken according to the new Holiday Act and can therefore supplement the holiday accrued from 1st September 2020. You will not lose holiday with the transition to the new holiday scheme.

Can I take holiday in advance?
Yes, you have the opportunity to make an agreement with your manager to take 2.08 days of paid holiday in advance. This means that you can take the holiday that was accrued in the current month immediately, rather than waiting until the following month.

What will happen to my frozen funds?
Holiday pay which you accrue from 1st September 2019 to 31st August 2020, will become an accumulation stored in the Employees’ Fund for Receivable Holiday Pay. The transition year applies to all employees, and your accumulation will be 12.5% of your qualifying wages. The accumulation will be paid out to you at the state pension age or leave Denmark.

Your employer reports and pays holiday pay to the Employees’ Fund for Receivable Holiday Pay. In early 2021, you will receive a letter asking you to check that your employer has reported the correct amount of holiday pay to the fund.

Contact and responsibility

Do you have any questions please contract your local HR-servicecenter:

SUND og TECH: EST-ST-HR@adm.aau.dk
ENG: EST-EF-HR@adm.aau.dk
HUM og SAMF: HS-HR@adm.aau.dk
Fælles Service: FS-HR@adm.aau.dk

Owner of the document: Stine Vestergaard, HR-specialistcenter.

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