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AAU Handbook

Research registration: Guide to registration of open access publications in Pure

Regarding peer-reviewed journal articles and conference papers, as well as other publications

Published: 08.11.2018 (Last revised: 06.03.2019)

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Content

A full-text version of the publication must be uploaded in connection with submission of a publication in Pure. Select "Electronic version(s) of this work" to do so.

The Publisher's version of the publication

You are permitted to upload the Final published version of the publication, in connection with Diamond Open Access (free Open Access) and Golden Open Access (paid Open Access), where the publication is Open Access right away.

Start by selecting "Upload an electronic version".

Under the heading "Document version" select "Final published version".

Under the heading "Access to the electronic version", select "Open".

In many cases, a Creative Commons license will be attached. Enter this under the heading "Choose license".

If the publication is not already available as Open Access, you must look into whether it is possible to upload another version of the full-text document. Use the SHERPA/RoMEO database for this purpose. It is integrated directly in the Pure. Sherpa/Romeo contains guidelines for most publishers/journals policies for parallel publication. However, it is important to emphasize that the guidelines are what they are - namely guidelines. We always recommend that you consult the websites of the publishers/journals that contain their individual specifications.

Once you are logged into Pure to submit your publication, and have entered the name of the journal, you will be met with one of the following four colour categories. The four colour categories are compiled by SHERPA/RoMEO to mark the publisher's archiving policies. These will give you an overview of whether it is possible to add a full-text version:

  • Green: You can upload the pre-print and post-print, or the publisher's version/PDF

  • Blue: You can upload the post-print, or the publisher's version/PDF

  • Yellow: You can upload the pre-print

  • White: The publisher does not permit parallel publishing


Accepted manuscript

The VBN Team recommends upload of post-print in PDF format, which corresponds to the term “accepted manuscript” in Pure. It is the peer-reviewed version before it is set up with the journal/publisher's layout. This is also referred to as “author’s final version” or “accepted version”. In connection with uploading the accepted manuscript, please correct spelling and typing errors in the manuscript, as well as check that the title corresponds with the title of Publisher's final version.

When you have entered a journal title, you can read more about its specific policies:

Click on the small triangle next to "RoMEO-colour".

Then you can read about the special conditions for how and when you are permitted to make your article publicly available:

Upload the full-text document under the heading “Electronic version(s) of this work”.

Select "Upload an electronic version".

Under the heading “Document version”, you usually select “Accepted manuscript”.

Under the heading "access to the electronic version", select "Open".

If you have any doubts and want the VBN Team to check the possibilities for Open Access, please mark “Access to electronic version” as “UNKNOWN”. The full-text document is then available only in Pure (backend). It will not be displayed in the VBN Research Portal before the VBN Team has examined the possibilities for Open Access.

Select “Embargoed” if the researcher knows that the full-text document is allowed to be publicly available in the portal after an embargo period (typically by Green Open Access). The full-text document will be available in the portal once the defined embargo period has expired.

Select "Closed" if the full-text document at no time must appear in the portal. It must be documented with an explanatory comment in “History and comments”.

You must always link to the publisher's version with a DOI or link. However, these will appear as CLOSED, as both DOI and link leads to the publisher's version that is not always publicly available.

 

Purpose and delimitation

These tips are aimed at researchers and reporting officers, who report publications in Pure and must save full-text files in Pure in accordance with Aalborg University's Open Access policy

Contact and responsibility

The VBN-team: vbn@aub.aau.dk

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