AAU Handbook

Procedure for absence for caring for children sent home due to Covid-19

Published: 15.12.2021 (Last revised: 01.02.2022)

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WHAT DO I DO IF STAFF MEMBERS HAVE CHILDREN SENT HOME AS A RESULT OF COVID-19?

It can be difficult to work as normal for staff members whose children are sent home because of Covid-19. Therefore, you should always talk with your staff members about how tasks should be organised, including whether tasks can be handled from home, whether working hours can be rescheduled to take place outside normal working hours, etc.

If the staff member cannot work fully or partially from home, they may use time off in lieu or childcare days. Alternatively, the staff member may take time off without pay.  

WHAT DO I DO IF STAFF MEMBERS WANT TO TAKE TIME OFF WITHOUT PAY?

If the staff member wishes to take time off unpaid, this must be discussed with the immediate superior. If an agreement is reached, the staff member must be informed that it is possible to receive maternity/paternity benefits.

WHY CAN STAFF MEMBERS RECEIVE MATERNITY/PATERNITY BENEFITS?

On 9 December 2021, the Danish Parliament passed a bill reintroducing the maternity/paternity benefits scheme for parents with children sent home due to Covid-19. The law applies retroactively from 23 November through 28 February 2022.

The scheme covers parents of children under the age of 14 who are infected with Covid-19 or sent home due to one or more cases of infection in their day care, school or institution. If children are sent home, it must be in compliance with the recommendations of the health authorities.

WHAT DOES THE MATERNITY/PATERNITY BENEFITS SCHEME MEAN?

The scheme means that the staff member can take time off without pay and instead receive maternity/paternity benefits for up to 10 days per child.

Only one parent's benefits may be paid per day of absence and only whole days of absence may be taken. It is therefore not possible to receive maternity/paternity benefits for half a working day for one parent and half a working day for the other parent.

WHAT ARE THE CONDITIONS?

The scheme is conditional on neither parent being able to work from home or take time off during the period a child is sent home. However, it is no longer a requirement that the staff member has first used childcare days or the child's first and second sick days.

WHAT DOCUMENTATION MUST BE PROVIDED?

The staff member must be able to document that the child is infected with Covid-19 or that the institution/school has sent the child home due to an actual case of infection. It is therefore not sufficient if only symptoms of Covid-19 infection are exhibited.

In addition, the staff member must obtain a statement from the employer that they are unable to work from home or use flextime, and that wages have not been paid or holiday taken during the same period.

WHAT DOES STAFF MEMBER NEED TO DO?

The staff member must apply for maternity/paternity benefits via the digital solution MinBarsel on borger.dk.

If the staff member has several children who have been found to be infected or sent home, one application must be made per child – even if this is for one continuous period. If the child is subsequently infected/sent home, this must be reported as a new case. 

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