RUS2: Receive a status email from the travel system

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RUS2 gives you the option of receiving notifications showing the settlements/e-transactions that you have available for processing in the system.

Under ‘My settings’, you can select how often and when to receive such notifications.

Note that selecting ‘Instant notifications’ may cause certain inconveniences, since this will trigger an email per each line in the settlement rather than one per settlement. Therefore, we highly recommend that you activate ‘Enable scheduled status report’, which is the focus of this guide.

1: Click ’My settings’

2: Mark ‘Enable scheduled status report’

3. When ticking ‘Date’ and ‘Time’, you will be able to choose on which weekdays and at what time you wish to receive a status email from the travel system.

4. Click save.

You will then receive an email from the system on the day/s that you have requested a status report. The report will include a list of what you have available for processing in RUS2. The list may look as follows:

Also, the status report shows whether you have any ‘Credit card transactions for specification’. This covers whether you have any open e-transactions relating to purchases on an AAU credit card or via Egencia, and whether you have any open e-transactions relating to previously paid advance payments in RUS2.