Publications can be imported directly from an online source into a tempate, which automatically fills in the metadata fields extracted from the source.
To import a publication from an online source, press the big green button.
Select publication and then select "Import from online source".
Select the relevant source.
Enter relevant search terms to the fields. Below every source, you may view hints on how to search.
There are two import options.
- Import & match (recommended). Transfer imported content to matching screen where source content authors and affiliations are being matched to existing content in Pure. See step 2.
- Import & save. Imports the content and saves it directly in "For approval". There is no option for reviewing/modifying details in this process. However, such tasks can be performed later on. Step 2 is not needed.
notice! affiliated organizations are automatically set to "internal"! If the publications are from a former place of employment, you must remove affiliation to internal organizations.
NB. Pressing "import" equals "import & match".
- Import & review. Transfer the matched author- and organizational affiliations to the publication template where you can view more details and select the appropriate step in workflow.
- Import & save. Saves the content with the matched settings, in workflow step "For approval".
At the top of the page there is a brief description of the imported content and mentioning of publication type (e.g. book, journal article, book contribution). This information can be altered in the publication template by clicking the “Change template”-button.
The listed authors and their organizational affiliations are matched with existing content in Pure. Please notice that affiliated organizations are internal! If the publications are from a former place of employment, you must remove affiliation to internal organizations.
If there is no author and/or organization match in Pure, you must create an external person and/or external organization.
Check if the author match is correct. Look to the drop-down list for potential match. If there is no correct match, you can add an external person.
The correctly matched author's organizational affiliation is listed below the author name. This is also matched against what is known from the source. If this match is wrong, an additional organizational unit can be added and/or the matched one can be removed using the (-) button.
As the imported content can be saved directly from the matching screen, it may be relevant to get these details correct from this screen. Otherwise it can be modified when importing the content into the template for review.
Automated search in online sources
Instead of searching in online sources manually, you can set up an automated search for publications based on your name.
You can also set up an automated search in your personal profile.
The following advice can help you import both current and previous publications to the research registration system Pure from a number of online sources. Additionally, the article gives advice on how to set up automatically generated searches in the mentioned online sources.
Contact the VBN Team at: firstname.lastname@example.org
Research registration at Aalborg University - why?
Research publication - guide to organizational affiliation
A good advice regarding correct organizational affiliation