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PhD courses - organizing, Faculty of Social Sciences and Faculty of Humanities

Guide for PhD course organizers at the Faculty of Social Sciences and the Faculty of Humanities

Published: 07.02.2018 (Last revised: 29.04.2019)

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Organization of PhD courses

1 ECTS:  8 hours

2 ECTS: 15 hours

3-4 ECTS: 20 hours

5+ ECTS: 25 hours

In relation to repeat courses, course organizers are expected to reflect upon previous evaluations of the PhD course in order to ensure continuous development of the course portfolio. In special cases, additional hours for development of new courses may be applied for. “he Doctoral School does not finance employees’ teaching. Remuneration of teaching activities in relation to PhD courses must be cleared with the Head of Department or similar.

Internal lectures

Per hour of lecturing: 5 hours
 

Attendance

Per hour of attendance: 1 hour
 

Commentation of papers

3 hours per paper (minimum 5 pages)
 

Honorarium

Guest lecturers: 5000 kr. per day. In special cases, higher honoraria may be approved.
 

Meals

DKK 25/participant for coffee/tea per course day

Lunch for participants, in the form of sandwiches or similar, is covered.

Dinners must be covered by the course participant

Lunches, dinners etc. for course organizers and lecturers may be covered in accordance with the AAU standards for representation.
 

Accommodation

If accommodation is needed in connection with course participation, it must be covered by the PhD student’s PhD annuum.
Guest lecturers’ accommodation and travel are covered by the course funds.
 

ECTS

1 ECTS is equivalent to 27,5 student effort hours.
 

Co-financed activities

The total amount of the application to the course funds must appear clearly from the budget.

If the PhD course is part of a conference, please note that the study board expects the conference budget to cover parts of the travel costs etc.
 

Participant fees

As part of the agreement on PhD course cooperation between the Danish Universities, PhD students enrolled at other Danish Universities may attend subject-specific PhD courses at AAU for free. For generic PhD courses, participant fees may apply for PhD students enrolled at other institutions.

Generic PhD courses are PhD courses that are typically organized by the doctoral school and are relevant to a broad segment of PhD students across doctoral programmes. Examples of generic PhD courses are pedagogical courses, academic writing, research ethics etc.

Subject-specific PhD courses are typically relevant to PhD students within the doctoral programme organizing the PhD course. Examples of subject-specific PhD courses are methodological courses relevant to a given research group and presentations of specific research traditions.

For further information on participant fees and course collaboration, please see the agreement (in Danish): https://dkuni.dk/publikationer-og-notater/revision-aabne-marked-ph-d-kurser/
 

Criteria for assessment

The PhD study board wishes to strengthen the PhD education by offering a broad range of relevant courses for PhD students.  The proposals will be assessed on the basis of the following criteria:

  • Scientific quality
  • Relevance for a broad segment of PhD students across the doctoral programmes under the doctoral school
  • The anchoring of the course in an active research environment and expertise
  • The pedagogical methods for achieving the learning objectives of the course
     

Cancellation

For one-day courses, there must be a minimum of six course participants. If there are less than six participants registered for the course, the course should be cancelled.

If the course is two days or more, there must be a minimum of 10 participants. If there are less than 10 participants registered for the course, the course should be cancelled.
 

How to apply

The ‘PhD course application form’ must be used when applying for course funds. Please submit the application to the director and the secretary of the relevant doctoral programme for approval of internal hours.

The doctoral programme collects and forwards applications to the secretary of the PhD study board for their final approval. The course organizer and the doctoral programme will be informed of the approval immediately after the PhD study board meeting.
 

Course evaluations

It is the responsibility of the doctoral programme to collect the evaluations and forward a summary together with a short Survey Xact report to the secretary of the PhD study board. In the evaluation report, the course organizer must reflect upon the following:

  1. Number of participants in relation to maximum number of participants and share of internal/external participants?
  2. Main conclusions from the evaluation and suggestions for improvements of the course?
  3. Will the course be repeated and why?
  4. Did the course participants come up with suggestions for new relevant PhD courses?

Course evaluations are mandatory and the evaluation report will be discussed in the PhD study board.
 

Transfer of course funds to the department

The course funds granted by the PhD study board are transferred to the department every half year. If a PhD course has been cancelled, please notify the doctoral school, as soon as possible.

Purpose and delimitation

PhD course organizers at Faculty of Social Sciences and Faculty of Humanities must be familiar with the principles and standards stipulated below.

Overall framework

Revision af det åbne marked for ph.d.-kurser og andre sektorfælles tiltag: https://dkuni.dk/publikationer-og-notater/revision-aabne-marked-ph-d-kurser/

Ministerial Order on the PhD programme: https://ufm.dk/en/legislation/prevailing-laws-and-regulations/education/files/engelsk-ph-d-bekendtgorelse.pdf

Contact and responsibility

AAU PhD, aauphd@adm.aau.dk

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