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Admission and enrolment to full-time study programmes at Aalborg University

Rules of 1 February 2018 on admission and enrolment to full-time study programmes at Aalborg University

Published: 31.01.2018 (Last revised: 30.04.2018)

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Content

Admission* and enrolment** to full-time study programmes and the four-year master programme*** at Aalborg University

Rules of 11 April 2018 on admission and enrolment to full-time study programmes and the four-year master programme at Aalborg University (Translation****)

Aalborg University’s rules on admission and enrolment to full-time study programmes and the four year master programme at Aalborg University are pursuant to the following ministerial orders:

  • Ministerial Order No. 107 of 12 February 2018 on Admission to bachelor programmes at universities and Fine Arts Programmes at the Higher Artistic Educational Institutions under the Ministry of Higher Education and Science (Bacheloradgangsbekendtgørelsen).
  • Ministerial Order No. 106 of 12 February 2018 on Admission to bachelor programmes at universities and Fine Arts Programmes at the Higher Artistic Educational Institutions under the Ministry of Higher Education and Science (Kandidatadgangsbekendtgørelsen).
  • Ministerial Order No. 1495 of 11 December 2017 on Admission and Enrolment on Academy Profession Programmes and Professional Bachelor Programmes (Bekendtgørelse om adgang til erhvervsakademiuddannelser og professionsbacheloruddannelser).
  • Ministerial Order No. 1605 of 19 December 2017 on the four-year master programme at universities and Fine Arts Programmes at the Higher Artistic Educational Institutions under the Ministry of Higher Education and Science (Erhvervskandidatbekendtgørelsen)

Part 1

Scope

 

     Section 1. These rules apply to applications for admission to the first semester of a bachelor programme, a professional bachelor programme and a master programme, including the four-year master programme. The rules also apply to the enrolment and re-enrolment on bachelor programmes, professional bachelor programmes and full-time master programmes and the four-year master programme at Aalborg University.

Part 2

Admission and enrolment on bachelor programmes and professional bachelor programmes

 

     Section 2. The admission requirements for bachelor programmes and professional bachelor programmes are stipulated in the above ministerial orders on admission and enrolment on bachelor programmes and professional bachelor programmes.
     (2) The University may stipulate grade requirements. Any stipulated grade requirements may be found on www.optagelse.dk and on the University’s website.

     Section 3. Applications for admission to the first year (first and second semesters) of a bachelor programme and professional bachelor programme must be submitted through the Coordinated Admission System.

     Section 4. Applications for enrolment on the third semester or any subsequent semesters of a bachelor programme or professional bachelor programme cannot be submitted through the Coordinated Admission System and can only be approved if the following conditions are met:

  • The applicant has completed or may receive credit transfer for the programme elements of the entire first year of the study programme in question.
  • The applicant meets the admission requirements of the study programme in question, including any level requirements and language requirements before the start of the programme.
  • The semester on which the applicant is applying for enrolment has vacant study places.
  • Furthermore, any other requirements for enrolment must also be fulfilled.

     Section 5. Aalborg University may enrol applicants on bachelor programmes and professional bachelor programmes on the condition that applicants meet the admission requirements before or immediately after the start of the programme.

     Section 6. If the number of applications for enrolment received by Aalborg University exceeds the number of study places available on a bachelor programme or professional bachelor programme, the University must establish an order of priority.

     (2) Vacant study places must be allocated in accordance with the criteria stipulated by the University.

     Section 7. If study places are available after the application deadline, cf. section 26, subsections 1-3, these must be allocated in accordance with the criteria established by the University.

Part 3

Admission and enrolment on master programmes

 

     Section 8. In order for applicants to be admitted or enrolled on master programmes, the following requirements must be met:

  1. The applicant must meet the admission requirements stipulated in section 11 of the Danish Ministerial Order on Bachelor and Master’s Programmes at Universities (the University Programme Order/Uddannelsesbekendtgørelsen) and the curriculum and regulations of the master programme. The applicant must meet the language requirements stipulated by the University.
  2. Furthermore, study places must be available on the specific semester of the programme on which the applicant is applying for admission or enrolment.  Providing that  students from Aalborg University apply for admission in immediate continuation of the completion of their bachelor’s degree, they have legal claim for admission to the master programme that constitutes the natural extension of the subject area of their bachelor programme, cf. the curriculum and regulations of the master programme.
  3. Furthermore, any other requirements for admission or enrolment must be fulfilled.

(2) Admission to the four-year master’s programme preconditions the same academic admission requirements as the corresponding full-time master programme. In addition to these academic admission requirements, the applicant must meet one of the following two requirements in order to be admitted to the four-year master programme:

1. The applicant must by means of an employment agreement document simultaneous relevant employment with a public or private employer. The said employment must be obtained on the basis of the applicant’s relevant bachelor’s degree or another Danish or foreign education at the same level. Furthermore, the applicant’s workload must equal on average at least 25 hours a week (annual norm), cf., however, subsection 3, so that while following the four-year master programme the applicant will be an integral part of the workplace like full-time employees.

2. The applicant must have its own relevant entrepreneurial business. This business must either be generating sales and profit or alternatively be affiliated to a public or private entrepreneurial environment.

(3) Under special circumstances, the university can grant an exemption from the minimum number of weekly working hours, cf. section 8, subsection 2, no. 1, provided that the employment meets the relevance requirement.

     Section 9. Aalborg University may admit or enrol applicants on master programmes on the condition that applicants meet the admission requirements mentioned in section 8, subsection 1 before the start of the programme. If stipulated by the University, applicants may also be admitted or enrolled if they do not meet these admission requirements provided that they do so during the first year of the master programme.

     Section 10. Applicants are admitted to the first year (1st and 2nd semesters) of a master programme according to section 25, subsection 2. Applicants who have completed programme elements corresponding to the first year of a master programme must apply for enrolment, cf. section 25, subsection 3.

     Section 11. Applicants who have not yet completed their bachelor’s degree at Aalborg University may be registered on courses and examinations corresponding to up to 30 ECTS credits at a master programme if the University determines that the students possess the academic skills to complete their bachelor programme and commence their master studies simultaneously, cf. section 9, subsection 1 of the Danish University Programme Order (Uddannelsesbekendtgørelsen).

     Section 12. If the number of applications for admission or enrolment received by Aalborg University exceeds the number of study places available on a particular semester of a master programme, the University must establish an order of priority.

     (2) Vacant study places must be allocated in accordance with the criteria stipulated by the University.

     Section 13. If study places are available after the application deadline, these must be allocated on a first come, first served basis, cf. section 26, subsections 2 and 3.

     Section 14. Additionally, with regard to applicants applying for enrolment on the four-year master programme, the university may enrol an applicant on this programme even if the applicant does not meet the requirement mentioned in section 8, subsection 2 no. 1, provided that the number of applicants fulfilling this requirement is lower than the number of available study places. This type of enrolment is conditional on the applicant’s meeting the requirement mentioned in section 8, subsection 2 no. 1 no later than one month before the start of the programme, cf., however, subsection 2.

     (2) If, no later than one month before the start of the programme, the number of conditionally enrolled applicants fulfilling the requirement mentioned in section 8, subsection 2 no. 1 exceeds the number of available study places, Aalborg University will allocate the study places in accordance with the criteria stipulated by the university.

     (3) Once enrolled on the four-year master programme, the student must maintain the relevant employment or its own relevant entrepreneurial business throughout the entire programme.

     (4) If Aalborg University decide that a student on the four-year master programme does no longer fulfil the employment-requirement or the entrepreneurial business-requirement, cf. section 8, subsection 2, the student will be transferred to the corresponding full-time master programme. If possible, such transfer will become effective from the beginning of the first coming semester. However, the transfer must become effective before the end of first coming semester.

Part 4

Enrolment of visiting students

 

     Section 15. Students enrolled on programmes of higher education at Danish or international educational institutions may apply for enrolment on courses, modules or full semesters at Aalborg University in order to be awarded credit towards a study programme at another educational institution.

     Section 16. In order to be enrolled on courses, modules or full semesters at Aalborg University, the applicant’s study board must confirm in writing that the course, module or semester will be transferred to the study programme on which the applicant is enrolled. Furthermore, the study board of the course, module or semester must confirm in writing that the applicant has the academic qualifications required to attend the teaching activities and examinations of the course, module or semester.

     (2) Different procedures than the procedure stipulated in section 16, subsection 1 may apply to applicants from international educational institutions.

     Section 17. The enrolment on specific courses, modules or full semesters at Aalborg University is of limited duration. Upon the expiration of the enrolment period, the student will be deregistered, unless they are enrolled in other courses, modules or semesters at Aalborg University.

Part 5

Joint rules for admission and enrolment

 

     Section 18. The newest current curriculum and regulations will apply to applicants upon their admission or enrolment. 

     Section 19. Applicants may only be enrolled at the beginning of a new semester starting on 1 September and 1 February. Applicants may only be admitted to bachelor programmes and professional bachelor programmes at the beginning of a new academic year starting 1 September. Some master programmes accept applicants for admission at the beginning of new semesters starting 1 September or 1 February.

     Section 20. When applicants apply for admission or enrolment at a university, they must state any successfully completed degree programme elements (courses) from all previous non-completed university programmes and apply for credit transfer.                

     Section 21. Students cannot be enrolled on more than one full-time programme at a time, cf. section 15, however.

     (2) Students cannot be enrolled on more than one four-year master programme at a time, cf. section 15, however.

     (3) Students cannot simultaneously be enrolled on a four-year master programme and a four-year master programme, cf. section 15, however.

   Section 22. Applicants who have completed a Danish bachelor programme, a professional bachelor programme or any other Danish degree programme at an equivalent level organised as a full-time programme, or applicants who have completed a degree programme at a higher level organised as a full-time programme cannot be enrolled on a bachelor programme or a professional bachelor programme organised as a full-time programme. Applicants who have completed a Danish master programme organised as a full-time programme cannot be enrolled on a master programme organised as a full-time programme.

  (2) The Minister for Higher Education and Science may decide that the admission to specific bachelor programmes, specific professional bachelor programmes and specific master programmes organised as full-time programmes is not covered by subsection 1. Bachelor programmes, professional bachelor programmes and master programmes not covered by subsection 1 are listed in appendix 1 of the Ministerial Order on Admission and Enrolment on Bachelor Programmes at Universities and the Ministerial Order on Admission and Enrolment on Master Programmes at Universities and in appendix 3 of the Ministerial Order on Admission and Enrolment on Academy Profession Programmes and Professional Bachelor Programmes.

  (3) The University will grant an exemption from subsection 1, if at least one of the following conditions is met:

1) If an applicant is unable to use their degree in the labour market on health grounds.

2) If an applicant’s degree was completed at least six years before the applicant plans to start their second degree.

3) If an applicant’s degree has been significantly altered or has been discontinued.

4) If an applicant was enrolled on a bachelor programme, by 1 February 2017, at the same university to which they have applied for admission to a master programme, and if the master programme constitutes the natural extension of the subject area or subject areas of their bachelor programme, cf. section 10, subsection 1 of the Ministerial Order on Admission and Enrolment on Master Programmes at Universities.

     Section 23. If the enrolment is terminated at the request of the student, the student may be readmitted or re-enrolled on the same study programme no earlier than five months after the previous enrolment was terminated. If the university could have set in motion an administrative withdrawal of the student, section 24 will also apply.

     Section 24. In the event that an applicant has failed to observe the rules of its previous enrolment in a study programme, and this has led to administrative withdrawal, the applicant will be admitted or enrolled to the same programme, provided that the university, on the basis of an individual professional assessment, judges that the applicant has either significantly improved its chances to complete the programme or if the contents of the programme has significantly changed. .

     Section 25. Applicants must apply for admission to the first year of a bachelor programme or professional bachelor programme through the Coordinated Admission System at www.optagelse.dk, cf. section 3.

     (2) Applicants must apply for admission to the first year of a master programme through the application platform www.stadsdans.aau.dk. Applicants may apply for admission to up to three master programmes at Aalborg University in order of priority.                   

     (3) Applicants may apply for enrolment on a bachelor programme, a professional bachelor programme or a master programme through www.stadsdans.aau.dk.

     (4) International students from educational institutions who have an inter-institutional agreement with Aalborg University applying for enrolment as visiting students must submit an application form to the Admissions Office or the International Office at Aalborg University in accordance with the information stipulated on Aalborg University’s website. Please note that the application deadlines applying to visiting students differ from those stipulated in section 26.

     (5) Where no cooperation agreement exists between Aalborg University and the international educational institution, international students applying for enrolment as visiting students must apply for enrolment via www.stadsdans.aau.dk. The Secretariat for Continuing Education is responsible for issuing formal offers of admission and for charging tuition fees.

     Section 26. The application deadline for admissions to the first year of a bachelor programme or professional bachelor programme submitted through the Coordinated Admission System (cf. section 3), is specified in the ministerial order on admission and enrolment on bachelor programmes and the ministerial order on admission and enrolment on academy profession programmes and professional bachelor programmes.

     (2) For admission to the first year of a master programme starting 1 September, the application deadline is 1 March, cf. section 25, subsection 2. For admission to the first year of a master programme starting 1 February, the application deadline is 15 October, cf. section 24, subsection 2.

     (3) For enrolment on a bachelor programme, a professional bachelor programme or a master programme starting 1 September, the application deadline is 1 March cf. section 25, subsections 3 and 5. For enrolment on a bachelor programme, a professional bachelor programme or a master programme starting 1 February, the application deadline is 15 October, cf. section 25, subsections 3 and 5.

     (4) Response deadlines are published on the University’s website.

     (5) If study places are available in the second admission round, applicants may apply in accordance with the application deadlines specified in subsections 1, 2 and 3.

     (6) Under special circumstances, the University may grant exemptions from the application deadline.

     Section 27. If an applicant fails to accept their offer of admission within the deadline specified in the offer, the University will withdraw the offer.               

     Section 28. Aalborg University may terminate enrolments in accordance with the University’s “Rules of 23 March 2018 regarding termination of enrolment due to lack of participation”.

Part 6

Other regulations

     Section 29. When applying for admission or enrolment on full-time study programmes and the four-year master programme at Aalborg University, applicants are responsible for ensuring that the submitted documentation is relevant and valid; moreover, international applicants must ensure that the submitted documentation is verified.

     Section 30. Aalborg University may require the submission of original documentation in connection with the application.

     Section 31. When applying for admission or enrolment on full-time study programmes and the four-year master programme at Aalborg University, applicants are responsible for ensuring that the submitted documentation is written in either Danish, another Scandinavian language or English.

     (2) Any documentation which is not in one of the languages listed above must be translated. In accordance with subsection 3, the translation must be performed or authorised by one of the following:

the institution which issued the documentation
a translator
a Danish consul/a Danish embassy
or in any other manner (subject to the approval of the University).

     (3) Aalborg University has the authority to require that any documentation is translated and subsequently forwarded to the University.

     (4) Aalborg University cannot assist in the translation of the documentation.

     Section 32. The application authorises Aalborg University to gather relevant information from other educational institutions for use in the assessment of the application.

     Section 33. Applications and attachments will not be returned to applicants.

     Section 34. In the event that the University needs to communicate with applicants via email, all emails are sent to the email address specified in the application form or to the applicant’s Aalborg University student email address.

     (2) Any letters sent by the University will be sent to the applicant’s address listed in the Danish national register or to the c/o address specified in their application. When an applicant’s address is not listed in the Danish national register, letters will be sent to the address specified in their application.

Part 7

Exemptions

     Section 35. Under special circumstances, the University may grant exemptions from these regulations.

     (2) An application for exemption must be submitted to the relevant admissions office (cf. section 24). The application must be substantiated in writing and include relevant documentation. The application must specify from what the applicant seeks exemption.

     (3) An application for exemption in connection with admission or enrolment must be submitted with the application.

     (4) In specific cases, the Danish Agency for Higher Education may determine whether exemptions may be granted, cf. the ministerial orders on admission and enrolment on bachelor programmes, master programmes, academy profession programmes and professional bachelor programmes and the ministerial order on the four-year master programme.

Part 8

Complaints

     Section 36. Any complaints regarding decisions made on the basis of these regulations may be submitted to the Danish Agency for Science and Higher Education, provided the complaint concerns legal questions. The complaint must be submitted to the Admissions Office (cf. section 25) no later than two weeks after the complainant has been notified of the decision. If the decision is upheld, the University will make a statement; the complainant may comment on this statement within a deadline of at least one week. Following this, the University will forward the statement with any comments submitted by the complainant to the Danish Agency for Science and Higher Education.

Part 9

Commencement

 

     Section 37. These rules will take effect as of 11 April 2018 and include all students enrolled on 11 April 2018 and all students admitted or enrolled after this date.

Section 38. The rules ”Admission and enrolment to full-time study programmes at Aalborg University” of 1 February 2018” are hereby repealed.

Origin, background and history

Latest revision by Study Service 9 April 2018.

Authorised by the head of Study Service Lone Vestergaard

 

Aalborg University 11 April 2018

Purpose and delimitation

Rules regarding admission and enrolment to full-time study programmes and the four-year master programme at Aalborg University.

The purpose of these rules is to ensure consistent use and to provide comprehensible rules that help avoid doubt issues and facilitate the study administration work in connection with the registration of admission and enrolment to study programmes at Aalborg University.

Overall framework

As stated in Rules regarding enrolment to full-time study programmes and the four-year master programme at Aalborg University these rules are issued pursuant to Ministerial Orders on admission to programmes at Universities.

Contact and responsibility

The rules for admission and enrolment to full-time study programmes and the four-year master programme at Aalborg University are regulated by Study Service. In case of questions, please contact the Admissions Office at Study Service.

AAU caseno. 2017-606-00057

Concept definitions

*Admission: Access to a study place on the 1st and 2nd semester on a bachelor programme,, professional bachelor programme or master programme (including the four-year master programme)

**Enrolment: Access to a study place on the 3rd through 6th semester of a bachelor programme, 3rd through 7th semester of a professional bachelor programme and 3rd through 4th semester of a master programme (including the four-year master programme)

***The four-year master programme (Erhvervskandidatuddannelsen) is a master’s degree taken over a period of four years whilst in relevant employment.

**** Rules regarding Admission and enrolment to full-time study programmes at Aalborg University have been translated from Danish. In case of discrepancies, the Danish version prevails.

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