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Rules for course and exam registration and credit transfer at Aalborg University as of 1 February 2018

Published: 23.01.2018 (Last revised: 22.02.2018)

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Content

Part 1: Background and scope


As a result of the Study Progress Reform and thus in accordance with The University Programme Order section 7 (Ministerial Order on Bachelor and Master's (Candidatus) Programmes at Universities no. 1328 of 15 November 2016 as amended in Ministerial order no. 902 of 27 June 2017), Ministerial Order on Academy Profession Programmes and Professional Bachelor Programmes section 14, subsection 2 (Ministerial Order no. 1047 of 2 July 2016 as amended in Ministerial Order no. 903 of 27 June 2017), and The Examination Order section 14 (Ministerial Order on University Examinations and Grading no. 1062 of 30 June 2016 as asmended in Ministerial Order no. 1503 of 28 November 2017), this set of rules on course and exam registration, withdrawal of registration and credit transfer at Aalborg University has been established. 

      1. These rules apply to ordinary full-time students enrolled in a bachelor programme, a professional bachelor programme or a master programme at Aalborg University.

 

Part 2: Course and exam registration

     2. Prior to the beginning of each semester, students must register for courses and exams in the Student Self-Service System (STADS). 
     (2) However, the University will register students in their first academic year of a bachelor programme or professional bachelor programme for all courses and exams included in the first and second semesters (60 ECTS credits), cf. section 5. 
     (3) Master’s students who have passed all other exams except the master's thesis must register for the master's thesis module. 
     (4) If a master’s student does not register for the master’s thesis module in accordance with section 2, subsection 3, the University will register the student for the master’s thesis module.
     (5) The registration period for the autumn semester is 15 May to 1 June, and the second registration period is 15 September to 1 October; the registration period for the spring semester is 15 November to 1 December, and the second registration period is 15 February to 1 March, cf. subsection 1.
     (6) Students who are registered for a course will automatically be registered for their first examination attempt of that specific course without the possibility of withdrawal.
     (7) Upon the expiration of the second registration period, the registration is considered binding, and consequently, the student must participate in the number of examination attempts stipulated in section 13 of the Examination Order.
     (8) Withdrawal from a course and the first examination attempt will only be accepted if notification of withdrawal is given before the final day of the second registration period, cf. section 2, subsection 5; this does not apply, however, to first year bachelor students, cf. section 5, and for master’s students registered for the master’s thesis module, cf. section 2, subsection 3, and section 6, subsection 5.
     (9) If a student withdraws from a course and the first examination attempt in accordance with subsection 8, the student cannot register for re-examinations in the same exam period.

     3. Exemptions from the rules for course and exam registration, cf. section 2, subsections 2, 3, 6 and 7, may be made if one of the following circumstances apply:

  • the student is an elite athlete
  • the student has a functional impairment
  • exceptional circumstances apply, including sickness and parental leave.

 

Part 3: Commencement of Studies Exam

     4. In the curriculum and regulations of a bachelor or professional bachelor programme, the University may determine that students are required to participate and pass commencement of Studies Exam in order to be able to continue their studies. Students have two attempts to pass commencement of Studies Exam.
     (2) Students will be automatically registered for both attempts without the possibility of withdrawal, cf. subsection 1.

 

Part 4: First-year examinations on bachelor programmes and professional bachelor programmes

     5. Students in their first academic year of a bachelor programme or professional bachelor programme must participate in all scheduled examinations before the end of their first year of study following enrolment (first-year examinations), cf. the programme curriculum and regulations.
    (2) Students who have not participated in all examinations before the end of their first year of study following enrolment will be withdrawn from the University.
    (3) In order for students to continue their studies, the examinations of the first year of study must be successfully completed by the end of the second year of study following enrolment, cf. the programme curriculum and regulations.
    (4) Under exceptional circumstances, the University may grant exemptions from the deadlines and time limits stipulated in section 5, subsections 1-3.

 

Part 5: Registration for the second and third examination attempts as well as additional examination attempts

      6. Students must register for their second and third examination attempts as well as any additional examination attempts within the registration deadline stipulated in the examination regulations issued by the relevant faculty; however, students may be exempt from this rule, if the following circumstances apply:
     (2) Students who do not pass the first examination attempt of the course they are enrolled in may choose between registering for the second examination attempt as a re-examination within the same exam period or in immediate continuation of this period, or registering for the following ordinary examination.
     (3) Students who are absent at their first examination attempt of the course they are enrolled in may not register for the second examination attempt within the same exam period, but can only register for the following ordinary examination.
     (4) As a general rule, students who register for their third examination attempt must register for the following ordinary examination; this also applies to any additional examination attempts a student may have been granted, cf. section 13, subsection 2 of the Examination Order. However, in the event that a student has failed an examination attempt at an ordinary examination during the same exam period, the student may be allowed to register for a re-examination if the re-examination in question is already scheduled.
     (5) If a master’s student does not pass the master’s thesis exam in their first examination attempt or fails to submit their thesis within the deadline, this will count as an examination attempt. Students will then automatically be registered for a second examination attempt, and the University will set a new deadline of three months and approve a revised problem formulation within the same subject area. Master’s students who fail to submit their thesis within the deadline, or who do not pass their master’s thesis exam in their second examination attempt, will automatically be registered for the third examination attempt in pursuance of the same rules that apply to the second examination attempt.
     (6) Withdrawal from registration to the second and third examination attempts, or any additional attempts, may only be accepted if withdrawal is made in pursuance of the deadlines announced by the University; however, this does not apply to master’s students registered for the master’s thesis module, cf. section 6, subsection 5.
     (7) Under exceptional circumstances or in case of substantial considerations justified by the impeding degree completion, the University may grant an exemption from section 6, subsections 1-6.
     (8) When exemption is granted in accordance with subsection 7 and a student is permitted to register for a re-examination for their first examination attempt, the student may not register for a second attempt until the subsequent ordinary examination.
     (9) If a student has failed to pass all three examination attempts of the same course and has not been granted additional attempts, the University may terminate their enrolment in accordance with the Ministerial Order on Admission and Enrolment on Bachelor Programmes at Universities, section 32, subsection 1, No. 3, the Ministerial Order on Admission and Enrolment on Master’s (Candidatus) Programmes at Danish Universities, section 18, subsection 1, No. 3, and Ministerial Order on Admission and Enrolment on Academy Profession and Professional Bachelor’s Degree Programmes, section 37, subsection 1, No. 2.

 

Part 6: Transition between bachelor and master programmes

     7. The University may register students who are admitted and enrolled in a bachelor programme at the University for courses and exams corresponding to up to 30 ECTS credits at a master’s programme if the University determines that the students possess the academic skills to complete their bachelor programme and commence their master’s studies simultaneously, cf. the University Programme Order, section 9.

 

Part 7: Advance credit transfer

     8. Before leaving for a study abroad period, students are required to submit an application for advance credit transfer including relevant documentation to their study board.
    (2) If the study board approves the application for advance credit transfer, this approval must be forwarded to the student and the faculty office.

      9. As soon as a student returns from their studies abroad, the student must submit to the study board the required documentation concerning whether they have obtained a pass or fail grade for the course modules which were awarded advance credit. The study board will process the case and notify the student and the faculty office.

 

Part 8: Credit transfer from previous education

     10. When applicants apply for admission or enrolment at a university, they must state any successfully completed degree programme elements (courses) from all previous non-completed programmes at equivalent level and apply for credit transfer.
     (2) A passed exam cannot be re-taken, cf. section 15, subsections 1 and 4 of the Grading Scale Order. 
     (3) The duty of disclosure applies to all applicants including applicants for bachelor programmes, professional bachelor programmes and master’s programmes as well as in connection with change of study programme, transfer of study programme, re-enrolment, etc.
     (4) In the event that an applicant provides incorrect or incomplete information on successfully completed degree programme elements at the same level, sanctions may be imposed, cf. section 12.

     11. If a student has applied for credit transfer for previous education or if an assessment has been made that credit transfer for passed programme elements may be granted, the relevant study board will make the final assessment.
     (2) The study board must inform the student and the faculty office of their decision on credit transfer no later than 1 September or 1 February.

 

Part 9: Sanctions

     12. Violation of the duty of disclosure, cf. section 10, may result in the Rector, or the Rector's delegatee, imposing sanctions according to the Rules regarding disciplinary measures for students at Aalborg University.

 

Part 10: Commencement

    13. These rules will enter into force on 1 February 2018. At this date, the Joint rules of 15 March 2017 for course and exam registration at Aalborg University will be repealed.

 

Origin, background and history

These joint rules on course and exam registration and credit transfer at Aalborg University have been established as a result of the Study Progress Reform and in accordance with Danish legislation cf. Part 1.


Aalborg University, 18 January 2018

 

Lone Vestergaard
Director of Studies

Purpose and delimitation

These rules apply to ordinary full-time students enrolled in a bachelor programme, a professional bachelor programme or a master programme at Aalborg University.

Contact and responsibility

The Study Services Secretariat is responsible for these rules. Any questions concerning the rules may be forwarded to the secretariat at sts-sekretariatet@adm.aau.dk

AAU case No.: 2016-606-00012

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