AAU logo

AAU Handbook

Regulations of the AAU Practice Committee

Published: 12.01.2018 (Last revised: 06.11.2019)

Print as pdf

Content

Part 1: General provisions

Objective and basis

1. For investigations of allegations of questionable research practice and preliminary investigations of allegations of research misconduct, the Rector has appointed one practice committee for Aalborg University (termed the AAU Practice Committee).
 

2. The AAU Practice Committee was appointed to contribute to ensuring that allegations of questionable research practice are addressed and to ensure a coordinated dialogue with the Danish Committee on Research Misconduct.
 

3. The AAU Practice Committee reports to the Rector, but operates independently of the university management.
 

4. In all its activities, the AAU Practice Committee must observe acknowledged standards for good research practice informed by the standards stipulated in the Danish Code of Conduct for Research Integrity. In addition, other current institutional, national and international practices and guidelines for research integrity will be taken into account.

 

Part 2: Appointment and scope of the AAU Practice Committee

Appointment of permanent members and additional faculty members

5. The AAU Practice Committee consists of one permanent member from each faculty and one additional faculty member from each faculty.

(2) After consultation in the Academic Council, each dean (or an individual authorised by the dean) recommends permanent members and additional faculty members for appointment by the Rector.

(3) Permanent members and additional faculty members are appointed for a four-year period and are eligible for reappointment for another four-year period.
 

6. In order to be appointed, permanent members and additional faculty members, as a general rule:

1) must have tenured employment at AAU at the associate professor level as a minimum;

2) must have a minimum of 10 years’ work experience after receiving their PhD degree;

3) must be an active researcher; and

4) must have experience supervising PhD students, assessing PhD theses from AAU and other universities, reviewing for academic journals and preparing project applications for research councils, foundations, etc.
 

7. Permanent members and additional faculty members may not be employed in the line management, doctoral school management or be members of academic councils, since they may have to impose sanctions based on the investigations of the AAU Practice Committee.
 

8. The Rector will appoint a chair and a deputy chair from among the committee members.
 

Appointment of ad hoc members

9. For the investigations of each specific allegation from a faculty, the dean (or an individual authorised by the dean) must appoint an ad hoc member to the AAU Practice Committee. Each dean may determine specific procedures for appointing ad hoc members.

(2) The appointment of ad hoc members must ensure that the AAU Practice Committee possesses the relevant disciplinary expertise.

(3) Heads of doctoral schools may not be appointed as ad hoc members in cases involving PhD students from their doctoral school.
 

10. In the event of conflict of interests or long-term absence of permanent members or additional faculty members, additional ad hoc members must be appointed to ensure that all allegations are considered by three members from the faculty the case originates from.
 

The responsibilities and scope of the AAU Practice Committee

11. The AAU Practice Committee is tasked with:

1) Investigating allegations of questionable research practice. Allegations of questionable research practice are defined as:

a) an allegation related to a scientific product (a scientific article, PhD thesis, etc.) produced as part of the research conducted at Aalborg University that was dismissed by the Danish Committee on Research Misconduct or is outside the scope of the Danish Committee on Research Misconduct. 

2) Forwarding allegations of fabrication, falsification or plagiarism within the scope of the Danish Committee on Research Misconduct for further investigation by the Danish Committee on Research Misconduct or another research institution.

3) Assisting the Danish Committee on Research Misconduct as needed.

4) Preparing and submitting an annual report to the Rector, the Academic Councils and the Danish Committee on Research Misconduct on allegations investigated by the AAU Practice Committee.

5) Suggesting specific development requirements at Aalborg University to promote compliance with the Danish Code of Conduct for Research Integrity.

6) Conducting such development processes if these do not belong elsewhere in the organisation and producing reports on these.
 

12. The preliminary investigation of an allegation submitted to the AAU Practice Committee will be conducted by an executive committee consisting of the chair and one additional faculty member of the faculty the case originates from.

(2) The executive committee may discuss the case in writing or at meetings as determined by the chair.
 

13. The AAU Practice Committee will determine their rules of procedure, which must be approved by the Rector.
 

The responsibilities and scope of the AAU Practice Committee members

Chair

14. The chair is in charge of the activities of the AAU Practice Committee. In the event of a tied vote, the chair has the deciding vote.
 

15. The chair is in charge of the activities of the executive committee and, on the basis of the preliminary investigation, may decide:

1) in consultation with the relevant dean and head of department and following a concrete assessment, to request that the head of department secure any materials and place restrictions on the respondent’s access to laboratories, materials, data, etc.

2) to initiate a screening of materials including a scientific assessment hereof

3) to initiate other essential preliminary investigations to determine whether the case should be assessed according to the Danish Act on Research Misconduct, or

4) to dismiss the allegation as manifestly unfounded.
 

Deputy chair

16. In the event of a conflict of interest or in the event of absence of the chair, the deputy chair will act as chair on a temporary basis.
 

Permanent members

17. Permanent members of the AAU Practice Committee participate in the procedures for investigation and contribute to any consultative or development activities.

(2) In the event of conflicts of interests or long-term absence of additional faculty members, permanent members take their place on the executive committee of the AAU Practice Committee.
 

Additional faculty members

18. Additional faculty members will constitute permanent members in cases originating from the faculty with which they are affiliated. In this context, the additional faculty member and the chair of the AAU Practice Committee will comprise the executive committee of the AAU Practice Committee and will contribute to the investigation of the allegation.

(2) In the event of conflicts of interests or long-term absence of a permanent member, the additional faculty member take their place on the AAU Practice Committee.
 

Ad hoc members

19. Ad hoc members are appointed to assist in the investigation of an allegation within their area of expertise.

 

Part 3: Procedure for investigation

Allegations

20. Allegations (cf. section 11(1) and (2)) may be submitted to the AAU Practice Committee by anyone who may have reasonable grounds for suspecting any cases of research misconduct or questionable research practice conducted at Aalborg University.

(2) If brought to the attention of the AAU Practice Committee that there may be reasonable grounds for suspecting any cases of research misconduct or questionable research practice (cf. section 11(1) and (2)) the Committee must investigate the matter on its own initiative.
 

21. A person who wishes to clear their name of rumours or allegations (cf. section 11(1) and (2)) may request that the AAU Practice Committee investigate these allegations.
 

Information

22. The allegation must include information on the following:

1) Information on the scientific product that is the subject of the allegation

2) The named researcher(s) or academic staff member(s) against whom the allegation is made

3) The allegations made of research misconduct or questionable research practice, and

4) The reasons for the allegations made

(2) In the event that the allegation does not contain the information required for initiating the investigation (cf. (1)), the complainant must be informed that this may lead to the allegation being dismissed and not referred to[LI1]  the Danish Committee on Research Misconduct (cf. Act on Research Misconduct [Lov om videnskabelig uredelighed m.v], section 11(3)).
 

The activities of the AAU Practice Committee

23. The AAU Practice Committee meets six times annually to review allegations.

(2) The chair may decide that regular meetings be cancelled if no allegations have been submitted to the AAU Practice Committee, or the chair may convene additional meetings when relevant.
 

24. The AAU Practice Committee may review allegations at meetings where at least two of three members of the faculty from which the case originates are present and at least two other members, including the chair or the deputy chair, are present.

(2) Decisions will be taken by a simple majority vote. In the event of a tied vote, the chair has the deciding vote.
 

25. The AAU Practice Committee may decide that a specific allegation be investigated in parallel with a related allegation under investigation by the Danish Committee on Research Misconduct.
 

Deadlines

26. To the extent possible, allegations submitted to the AAU Practice Committee must be completed within a period of no more than 12 months.

(2) To the extent possible, decisions to dismiss an allegation must be made within a period of no more than three months.
 

Dismissals etc.

27. The AAU Practice Committee may dismiss allegations:

1) if the allegation is considered to be manifestly unfounded

2) if the allegation is considered to preclude a decision on questionable research practice

3) if the costs associated with investigating the allegation are not proportionate to its importance; or

4) if the allegation has little connection to Denmark or Aalborg University.
 

28. If the AAU Practice Committee considers an allegation to fall outside its scope or that of the Danish Committee on Research Misconduct, the AAU Practice Committee may decide that an allegation be reviewed by other units or other parts of the line management at Aalborg University.
 

Statement and decision

29. The AAU Practice Committee concludes its procedures for investigation (cf. section 11(1)) by submitting a statement including a reasoned opinion on whether the allegation constitutes research malpractice.

(2) Where the AAU Practice Committee cannot reach an agreement, a note of dissent must be included as a separate part of the statement.

(3) The statement must be submitted to the Rector.
 

30. Where the AAU Practice Committee dismisses an allegation (cf. section 27) and decides that an allegation be investigated by other units or other parts of the line management at Aalborg University (cf. section 28) or decides that an allegation be investigated by the Danish Committee on Research Misconduct, the reasons for such decisions must be stated.

(2) Where the AAU Practice Committee cannot reach an agreement, a note of dissent must be included separately.
 

Appeals

31. Statements and decisions made by the AAU Practice Committee may not be appealed.

 

Part 4: Commencement and amendments

32. These regulations enter into force on 1 July 2017 and apply to allegations reported after this date.

(2) When relevant, the AAU Practice Committee will submit a recommendation to the Rector for the amendment of these regulations.

 

Aalborg University, 30.09.2019

Per Michael Johansen

Rector

Origin, background and history

The regulations were prepared by a working group composed of administrative staff from the Rector's Office and the deans’ offices. The regulations have been prepared in accordance with the ‘Forslag til reorganisering af praksisudvalgsstrukturen på AAU’ [Scheme for reorganisation of the Practice Committee structure at AAU], adopted by the Executive Management on 24 May 2017 and subsequently approved by the academic councils.

Purpose and delimitation

For investigations of allegations of questionable research practice and preliminary investigations of allegations of research misconduct, the Rector has appointed one practice committee for Aalborg University (termed the AAU Practice Committee).

The AAU Practice Committee was appointed to contribute to ensuring that allegations of questionable research practice are addressed and to ensure a coordinated dialogue with the Danish Committee on Research Misconduct.

The AAU Practice Committee is tasked with investigating allegations of questionable research practice. These are defined as allegations related to scientific products (scientific articles, PhD theses, etc.) produced as part of the research conducted at Aalborg University that are outside the scope of the Danish Committee on Research Misconduct or have been dismissed by the Danish Committee on Research Misconduct. Furthermore, the AAU Practice Committee must forward any allegations of fabrication, falsification or plagiarism that are within the scope of the Danish Committee on Research Misconduct for further investigation.

Overall framework

The regulations are consistent with the Procedures for the AAU Practice Committee and the Act on Research Misconduct.

Contact and responsibility

Rector's Office.

Attachment

Use this form for reporting research misconduct or questionable research practice at Aalborg University.

Search AAU Handbook

Target group

  • Det Humanistiske Fakultet
  • Det Ingeniør- og Naturvidenskabelige Fakultet
  • Det Samfundsvidenskabelige Fakultet
  • Det Sundhedsvidenskabelige Fakultet
  • Ansatte på AAU
  • Det Tekniske Fakultet for IT og Design
  • Fælles Service
  • Institutter
  • Skoler
  • Studienævn

Category

  • Fysiske forhold
  • Bolig til udenlandske studerende og ansatte
  • Byggeri og bygningsdrift
  • Fysisk arbejdsmiljø
  • Lejemål
  • Lokaler
  • Miljø
  • Sikkerhed
  • Udendørs arealer
  • Organisation
  • Forsikring
  • GDPR
  • Strategi og udvikling
  • Styrelsesspørgsmål
  • Styrende organer
  • Personale
  • Ansættelse
  • Arbejdsmiljø
  • Barsel
  • Ferie
  • Fratrædelse
  • Internationale medarbejdere
  • Kompetenceudvikling
  • Samarbejde
  • Sygdom
  • Kommunikation
  • Design og logo
  • Intern kommunikation
  • Markedsføring
  • PR og presse
  • Sprog og oversættelse
  • Forskning
  • Forskningsregistrering i VBN
  • Input fra fakulteterne
  • Ph.d.
  • Økonomi
  • Anlæg
  • Bogholderi
  • Budget
  • e-handel
  • Indkøb
  • Projektøkonomi
  • Prophix
  • Qlikview
  • Regnskab
  • Rejser
  • RES
  • RUS2
  • Statistik
  • Økonomistyring
  • Uddannelse
  • Hjemmesider om uddannelse
  • Internationalisering
  • Klager dispensationer og disciplinære foranstaltninger
  • Kvalitetssikring og akkreditering
  • Optagelse orlov og udmeldelse
  • Undervisning eksamen og merit
  • IT
  • Hjemmesider
  • IT - diverse
  • IT Services
  • Scanpas-vejledninger

Type

  • Politik
  • Procedure
  • Regel
  • Et godt råd

Related documents

Procedures of the AAU Practice Committee

Read more

Rules of procedure for the Practice Committee for Aalborg University (AAU Practice Committee)

These rules describe the activities of the AAU Practice Committee

Read more