AAU Handbook

Copyright: You are permitted to copy 20 per cent of a text and share it for teaching purposes

The univesity has signed an agreement with Copydan Writing that permits use of copyrighted texts for teaching purposes

Published: 08.01.2018 (Last revised: 16.03.2018)

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Both printed texts and texts in digital format are covered by the Copyright Act. Therefore, you are not permitted to copy and share texts without permission - not even for teaching or research purposes.

However, Aalborg University has signed an agreement with Copydan Writing that permits staff and students at the university to copy and share 20 per cent of a given text (books, journals, notes, homepages etc.) in connection with teaching at Aalborg University.

According to the agreement, you are permitted to copy the following from a text or note (sheet music):

  • 20% (max. 50 pages) of a text per student per semester.
  • The number pages is calculated based on the total number of pages of the material - for example, if the full number of pages of the text in question is 90, you are permittede to copy 18!
  • Copied pages are calculated per student per semester per material. This means that the individual student has access to no more than 20%, or a total of 50 pages, of e.g. a book within a six-month period.
  • You are always permitted to copy a total of four pages, regardless of the material's total length. For example, it is quite alright to copy four pages from a booklet of six pages, even though it exceeds 20% of the total number of pages.
  • The 20% (max. 50) pages may only be shared with others in a password protected and closed space at the University's learning platform - e.g. Moodle
  • You are not permitted to alter the copied text
  • You are only permitted to copy/paste, download, or otherwise digitally copy from written digital text material, such as websites, e-books, CD-ROMs, and pdf files, if the license permits it. Therefore, always check what the license for the digital material permits before you copy and share the text.
  • Please notice that the University Library's licences to e-books and e-articles do not permit making and sharing digital copies! As such, you are not permitted to upload e-books or e-articles from  Aalborg University Library's paid-for databases. Instead, the library recommends that you link to e-books and e-articles. For further instruction, please go to the page "How to link to material in curriculum lists".
  • Online editions of newspapers and dailies are not covered by the agreement. As such, you are not permitted to upload articles from such sources to Moodle.
  • Source reference: Title, author(s), publisher, and year of publication must appear on both digital and printed copies. For example, you can add the title page or Colophon to the copies, or simply write the reference on the front page.

Origin, background and history

The agreement was signed on 1 January 2017.

Upon termination of the agreement, all digital copies of material that have been stored in password protected forums - e.g. Moodle - must be deleted.

Purpose and delimitation

The agreement also comprises copying from digital texts it the licence for the digtal text permits it.

As such, the agreement does NOT comprise text material made available for students and staff at AAU via Aalborg University Library's collection of databases. You are not permitted to upload and share texts from the electronic resources. Instead, you can link to the content. There is a guide on how to do so at the page "How to link to material in curriculum lists".

Overall framework

The copying agreement is signed with Copydan Writing, a private company, which is founded and owned by copyright owners of text. Copydan that consists of seven independent copyright organizations, who represent creative and performing artists and writers.

Likewise, AAU has signed a pictures agreement with VISDA (Visual Rights Denmark) that is a non-profit organization under Copydan, who represents more than 2,500 Danish and - through cooperation with foreign affiliated companies - 160,000 foreign artists. The Ministry of Culture has authorized VISDA to negotiate licence agreements that cover all artists and photographers, and to distribute proceeds to those artists whose work is used for teaching purposes by students and staff at AAU.

Finally, AAU has signed an agreement with AVU Media, another non-profit organization under Copydan that represents producers of film, television and radio.

Contact and responsibility

The copyright team at Aalborg University Library communicates the agreement. You can read more about use of copyright protected texts at the page What am I permitted to copy and share?, or contact the team at copyright@aub.aau.dk.

Concept definitions

In principle, the Copydan agreement does not distinguish between analog (photocoping and printing) and digital copying of texts and sheet music. Thus, the term "copying" covers several types of copying:

  • Photocopy: From paper to paper
  • Scan and print: From paper to digital file
  • From the Internet and other digital media to print-outs on paper
  • Digital copying: From one digital format to another digital format

E.g. you may copy/paste, download, or make other types of digital copies from digital material (homepages, e-books, CD-rom and PDF), if and only if the licence permits it! If you want to make a digital copy from a digital text and share it, you should always check if the licence in question permits copying before you begin.

If you want to share material from Aalborg University Library's database collection, we recommend that you link to the material. A guide to linking is available at "How to link to material in curriculum lists".

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Copyright: Picture agreement with VISDA (Visual Rights Denmark)

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