AAU Handbook

Copyright: Picture agreement with VISDA (Visual Rights Denmark)

The agreement permits the use of copyrighted pictures/images for teaching purposes

Published: 05.01.2018 (Last revised: 21.03.2018)

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The agreement with VISDA (Visual Rights Denmark) permits staff and students to use isolated (free-standing) pictures from digital and analog sources and enter them into new contexts for teaching purposes.

you are permitted to:

  • Download photos from open and accessible pages on the Internet
  • Scan pictures from books, postcards, magazines, etc.
  • Use the pictures in PowerPoint presentations and assignments
  • Produce course material with pictures for Smartboards
  • Save your own presentations with pictures on Smartboards and reuse and/or share the course material with other teachers at your institution
  • Save your course material, PowerPoint presentations, assignments and and task solutions with pictures on the institution's Intranet (e.g. Moodle) or on USB storage media
  • Insert pictures into the students' reports and problem solutions
  • Exchange digital course material, task solutions, and reports with images between teachers and students at the institution via email.
  • Create an image file on the institution's Intranet (e.g. Moodle)

There is no limit as to how many pictures/images you are permitted to use, but you must remember always to credit the author, and type the artist's name underneath or near the image when it is used.

you are NOT permitted to:

  • Use the pictures/images outside the institution or exchange them with other persons than the teachers and students of the institution.
  • Use the images for anything other than educational purposes
  • Make the images available on the Internet, including the institution's website
  • Store pictures/images on an Intranet, which has no password protection
  • Manipulate or make changes to the pictures/image

Additionally, the agreement does not cover:

  • Use or storage of images from websites with which the institution has entered into an individual agreement regarding use - e.g. institutional subscriptions
  • Use or storage of images from closed websites that require individual copyright clearing - e.g. professional image databases
  • Scanning pictures from books, where either publisher or author has specified that this requires a special agreement
  • Pictures of artists who do not want to be included – see names here.

Upon termination of the agreement, digital copies of material that in accordance with the agreement are stored on password protected Intranets, such as Moodle, must be deleted.

Origin, background and history

The agreement was signed on 1 January 2017.

If Aalborg University terminates the agreement, you must delete all the digital copies of pictures that you have stored in your password protected Moodle forum.

Purpose and delimitation

Aalborg University has signed an agreement with VISDA (Visual Rights Denmark) that permits AAU staff and students to use copyright protected pictures in connection with teaching activities at AAU. However, you are not permitted to use the pictures outside the institution, or share them with anyone other than AAU staff and students.

If you wish to use pictures for purposes other than teaching, and make them publicly available, you can read about what you can and cannot do at What is Permitted With Pictures and Graphics?

Overall framework

Likewise, AAU has signed a pictures agreement with VISDA (Visual Rights Denmark) that is a non-profit organization under Copydan, who represents more than 2,500 Danish and - through cooperation with foreign affiliated companies - 160,000 foreign artists. The Ministry of Culture has authorized VISDA to negotiate licence agreements that cover all artists and photographers, and to distribute proceeds to those artists whose work is used for teaching purposes by students and staff at AAU.

VISDA is part of Copydan that consists of seven independent copyright organizations, who represent creative and performing artists and writers.

Likewise, AAU has signed an agreement with Copydan Writing, a private company, which is founded and owned by copyright owners of text. The agreement enables legal copying of copyright protected materials such as books, journals, sheet music, homepagest etc. in connection with teaching and research at Aalborg University.

Finally, AAU has signed an agreement with Mediestream and LARM.fm are signed with the Royal Danish Library, Aarhus, while the AVU agreement is sighed with AVU Media, a non-profit organization under Copydan that represents producers of film, television and radio. Copydan consists of seven independent copyright organizations, who represent creative and performing artists and writers.



Contact and responsibility

The copyright team at Aalborg University Library communicates the agreement, and you can read more about use of copyright protected pictures at webpage What is Permitted With Pictures and Graphics? Or you can contact the copyright team at copyright@aub.aau.dk.

Concept definitions

The term "pictures" covers all types of visual arts such as photographs, drawings, illustrations, paintings, sculptures, models, artware, graphics etc. 

The term "isolated pictures" refers to pictures that are not connected with text originally, or pictures isolated from original textual context.

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