According to the Public Administration Act s. 27, anyone working within public administration is under the duty of confidentiality, cf. the Penal Code s.152 and ss. 152 c - 152 f, whenever information regarding law or any other valid decision is marked as confidential, or whenever confidentiality is deemed necessary in consideration of safeguarding essential public or private interests. Examples of such interests are specified in the Public Administration Act s. 27 (1). For example, in personnel matters where the protection of individuals’ personal, including economic, situation must be taken into account.
Confidentiality implies that employees at AAU not in any way - directly or indirectly - may unjustly pass on or use confidential information.
Confidentiality does not cease with the end of employment, cf. the Penal Code s. 152 (1). After ended employment, former public servants are still bound by their duty of confidentiality, and it is still forbidden for them to pass on or exploit confidential information that has come to their knowledge in connection with former service.
Dispatch of confidential documents with internal university mail must always be in a sealed envelope. Communication within Aalborg University’s e-mail domain can, as a general rule, be sent freely, while e-mail messages containing confidential information to external mail systems must be encrypted.